Privacy Statement

With the new GDPR law, we’ve taken the opportunity to review our Privacy Statement to ensure it’s as fair and transparent as possible. 

Who is the controller of your personal data?
EarthSpirit Centre, is the controller of the personal data you submit to us and responsible for your personal data under applicable data protection law. 

EarthSpirit Ltd, Compton Dundon, TA11 6PE

Companies register: Companies House
Company registration number: 05497137
Authorised representative: David Taylor
VAT registration number: VAT NO. 800 5762 55

Where do we store your data?
The data that we collect from you is stored as hard copy in our office in folders and in our main computer.

Who can access your data?
We never pass on, sell or swap your data for marketing purposes to third parties outside the company.

How do we use your Data and why?
We will only use your personal information to provide the Services you have requested from us. We will only use this information subject to your instructions, data protection law and our duty of confidentiality. 

For clients (including your assistants), our lawful reason for processing your personal information is “Legitimate Interests”. Under “legitimate interests” we can process your personal information if: we have a genuine and legitimate reason and we are not harming any of your rights and interests. 

By submitting your personal data, you’re agreeing to this transfer, storing or processing.

What Information do we Collect About You?
EarthSpirit Ltd, as a Data Controller, is bound by the requirements of the General Data Protection Regulations (GDPR). You agree that we are entitled to obtain, use and process the information you provide to us to enable us to provide you with services related to educational courses and events, and for other related purposes including; •

 . Caring for your participants 

• Communicating with your participants as needed. 

• Updating records 

• Informing the general public of our coming Events on our website listing. 

• Sending you our email newsletter (if you have specifically given this additional consent) 

• Analysis for historical and management purposes  

What is the data we hold about you?
* Your name and address,

* Telephone numbers

* Type of business

* Email addresses

* Group acitivity/Name

How do we collect your personal data?
We collect your data when you send us an inquiry email or phone call. 

What are your rights?
Right to access:
You have the right to request information about the personal data we hold on you at any time. You can contact us by email or phone and we will provide you with your personal data.

Right to rectification:
You have the right to request rectification of your personal data if the information is incorrect, including the right to have incomplete personal data completed.

Right to erasure:
You have the right to erase any personal data processed by EarthSpirit at any time except for the following situations:

*you have an ongoing matter with our Office
*you have an unsettled debt with EarthSpirit, regardless of the payment method
*if you are suspected or have misused our services within the last four years

Your right to object to processing based on legitimate interest:  
You have the right to object to processing of your personal data that is based on EarthSpirit’s legitimate interest. EarthSpirit will not continue to process the personal data unless we can demostrate legitimate grounds for the process which overrides your interest and rights or due to legal claims.

Updates to our Privacy Notice:
We may need to update our Privacy Notice. The latest version of the Privacy Notice is always available on our website. We will communicate any material changes to the Privacy Notice, for example the purpose of why we use your personal data, the identity of the Controller or your rights.

Security Precautions in Place About Data Collected When you give us personal information, we take steps to make sure that it’s treated securely. Non-sensitive details (your email address etc.) are sent normally over the Internet, and this can never be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk. 

Once we receive your information, we make our best effort to ensure its security on our systems. 

How Long Will We Hold Your Data For? We will hold your hard copy printed data indefinitely for as long as you didn't clearly state that you want to remove your data from our system for historical research and statistical purposes.

We want to make sure your personal information is accurate and up to date. You may ask us to correct or remove information you think is inaccurate by writing to the above address. Objections to Processing of Personal Data It is your right to lodge an objection to the processing of your personal data if you feel the “ground relating to your particular situation” apply. The only reasons we will be able to deny your request is if we can show compelling legitimate grounds for the processing, which override your interest, rights and freedoms, or the processing is for the establishment, exercise or defence of a legal claims.  Data Portability It is also your right to receive the personal data which you have given to us, in a structured, commonly used and machine-readable format and have the right to transmit that data to another controller without delay from the current controller if: (a) The processing is based on consent or on a contract, and (b) The processing is carried out by automated means. Your Right to be Forgotten Should you wish for us to completely delete all information that we hold about you, Complaints If you feel that your personal data has been processed in a way that does not meet the GDPR, you have a specific right to lodge a complaint with the relevant supervisory authority. The supervisory authority will then tell you of the progress and outcome of your complaint. The supervisory authority in the UK is the Information Commissioner’s Office. Changes to our Privacy Policy We keep our privacy policy under regular review and we will place any updates on this web page. This privacy policy was last updated on 1st June 2018.